Let’s be honest: An office relocation can be a logistical nightmare, especially for larger companies which have spent years at the same location. Working with office relocation project management services can make it a bit easier.
CTG Real Estate Services has helped many organizations complete their commercial office relocations, and our team can help you, too. With more than 20 years of experience in the commercial real estate business, our CEO and founder Chris Gardner has expertise in all areas of the industry that is matched by few. His deep understanding of all aspects of commercial real estate will provide a smooth, efficient office relocation plan for your needs and goals.
You can contact him today for more information on his office relocation solutions and to start your personal relocation process.
What Commercial Office Relocation Entails
When you first look at relocating your office, it can be an overwhelming prospect. How do you ensure that all your necessary files are safely transported? What about your furniture? How will your employees work during the moving process?
There are many parts involved in a successful relocation of an office. When you approach it as a first-timer, you can easily miss important steps — which in turn will cost you extra time, money and effort. Employing a professional from the beginning will be beneficial for you.
It’s equally important that you seek out office relocation management early in your process. Most classic office relocations are planned at least six months in advance, but larger offices can take a year or more to prepare. Just like moving from one house to another, moving from one office space to another is not something that can be done the day of. Proper planning is critical to maintaining your company’s productivity during the stressful process of relocating an office.
When you have made the decision to move and have located a commercial office space, you will need to start making detailed, extensive plans for your next steps.
- Outlining the steps necessary for a successful office relocation
- Determining who is in charge of the relocation (and which relocation management services you will hire)
- Identifying who is responsible for each of the tasks on your list
- Setting deadlines for when tasks must be completed
- Decommissioning any old spaces to original lease terms
Every office relocation project management plan will be different based on the goals and needs of the company. What works for some will not work for others, which is why professional guidance is so critical in this process.
How to Create an Office Relocation Project Management Plan
Creating an office relocation project plan is hard. For your peace of mind, consider letting the professionals handle it.
One person within your company will need to be designated the “in-office move coordinator.” This person will work closely with your hired office relocation services to communicate any and all needs and ensure changes in plans are properly addressed. Many times, this coordinator is an office manager already and knows the office and its specifications inside and out.
This coordinator and your relocation management services will create an office relocation plan together. Some of the things addressed in this plan will include:
- Floor plan for your new space
- Existing furniture and equipment and any plans to purchase new ones
- Individual employees’ moving responsibilities
- Continuing services (mail, telephones) during and after the move
- Providing services to clients during and directly after the move
An intimate knowledge of your company’s workings, priorities and needs will be instrumental in knowing which office relocation solutions are best for you. Remember that a professional can always help guide you through identifying your personal needs.
Let CTG Real Estate Services Handle Your Office Relocation
The company you choose to provide your commercial relocation management services should be reliable and trustworthy. They should be knowledgeable about your work flow, the responsibilities of your staff and departments, any shared equipment, space requirements, office technology, security and more.
You can find all of that expertise with CTG Real Estate Services.
Our company isn’t just a relocation management resource. Our team is experienced in every step of the commercial real estate process, from finding a space to move-in to long-term management and planning. We call these our turnkey real estate solutions, and they are available to every single one of our clients. Whether you need additional services or just relocation management services, CTG Real Estate Services can help.
If you choose CTG Real Estate Services for your office relocation, our team will discuss in detail what services will be needed for a successful and stress-free move. From there, we’ll create an office relocation project management plan for your individual situation and help you hire any vendors you may need. We will manage them through the move-in process, letting you focus on your employees’ responsibilities. But our services don’t end once you are moved into your new space; we will handle the decommissioning of your old space, too. We’ll take it back to the terms of your original lease by removing any extra furniture, repairing any damages and cleaning the space appropriately.
We know that office relocation can be a hassle but, when you work with CTG Real Estate Services, it doesn’t have to be. To learn more about how we can guide you through this process, please schedule a consult with our professionals today.